The housing company must submit its own administrative information to the Residential and Commercial Property Information System. Administrative information includes information about renovations and housing company loans, for example. Housing companies, building managers, banks and loan providers must submit information.
Housing companies and building managers can use the information in the Residential and Commercial Property Information System in the management of housing companies. Banks, loan providers and estate agents can use the information in housing transactions and in the granting of credit.The owner of an apartment can see the information pertaining to their apartment in the Residential and Commercial Property Information System.
- What information must be submitted by the housing company or building manager?
- What information must be submitted by the bank or loan provider?
Professional building managers can start submitting information on 1 June 2025
The administrative information of housing companies must have been submitted to the Residential and Commercial Property Information System by 30 June 2026.
Professional building managers who use a building management system are the first group to submit adminstrative information of housing companies. Professional building managers can start submitting information into the Residential and Commercial Property Information System on 1 June 2025.
Building managers who do not use a building management system can start submitting information in December 2025 free of charge via an e-service set up for the purpose.
What information must be submitted by the housing company or building manager?
- maintenance and modifications, meaning projects undertaken by the housing company and renovations by shareholders
- housing company's report on maintenance needs
- maintenance, plot and capital cost charges
- apartment-specific loan shares
‘Maintenance and modifications’ mean such renovations, modifications or repairs that must be recorded in the building manager’s certificate.
Information about a renovation undertaken by a shareholder must be submitted to the Residential and Commercial Property Information System if it concerns structures owned by the housing company. Such renovations include kitchen and bathroom renovations. Renovations that do not concern structures owned by the housing company include painting or wallpapering an interior wall.
Information about a renovation undertaken by a shareholder is submitted when the housing company has approved it or it has been completed.
When must the information be submitted?
Professional building managers who use a building management system
- Information about maintenance and modifications in the housing company can be submitted from 1 June 2025 onwards.
- Information about apartment-specific loan shares can be submitted from 1 December 2025 onwards.
- The administrative information of housing companies and apartment-specific loan shares must have been submitted to the
- Residential and Commercial Property Information System by 30 June 2026.
When the information has been submitted, the administrative information of the housing company must be updated in the Residential and Commercial Property Information System at least once a year.
Housing companies and building managers who do not use a building management system
- Information about maintenance and modifications in the housing company can be submitted from 1 December 2025 onwards.
- Information about apartment-specific loan shares can be submitted from 1 December 2025 onwards.
- The administrative information of housing companies and apartment-specific loan shares must have been submitted to the Residential and Commercial Property Information System by 30 June 2026.
When the information has been submitted, the administrative information of the housing company must be updated in the Residential and Commercial Property Information System at least once a year.
What information is not necessary for the housing company or building manager to submit?
- information about any scheduled maintenance and minor repairs conducted by a housing company
- maintenance loans related to the continuous operation of housing companies
- fees for use such as parking space fees and sauna fees
Small housing companies
Small housing companies are those companies with a maximum of 5 apartments.
Small housing companies must submit administrative information about itself if
- an apartment owner, a bank or loan provider or an estate agent asks the housing company to submit its administrative information to the Residential and Commercial Property Information System
- the housing company has taken out a housing company loan
It is recommended that even small housing companies submit their own administrative information to the Residential and Commercial Property Information System. Administrative information about the housing company is useful for apartment transactions. For this reason, submitting the information to the Residential and Commercial Property Information System good time is recommended.
Housing companies managed by one owner
Housing companies managed by one owner include large apartment buildings where every apartment is owned by a real estate investment company.
Such a housing company does not have to submit its administrative information to the Residential and Commercial Property Information System.
What information must be submitted by the bank or loan provider?
- housing company loans, whose purpose is new construction or refurbishment
The bank or loan provider is responsible for ensuring that the housing company loan information in the Residential and Commercial Property Information System is current.
When must the information be submitted?
Housing company loands must be submitted between 1 September and 30 November 2025.
Apartment owners do not need to submit any information
As the owner of an apartment you do not need to submit administrative information about your housing company to the Residential and Commercial Property Information System.
Inform the building manager or the housing company board chairperson of a renovation in your apartment. Do not submit information about renovations to the National Land Survey.
If you as the apartment owner notice an error in the administrative information about your housing company, ask the building manager or housing company board chairperson to correct it.
Who keeps the information current in the Residential and Commercial Property Information System?
Housing companies, building managers, banks and loan providers are responsible for ensuring that administrative information about the housing company in the Residential and Commercial Property Information System is up to date.
When the administrative information about the housing company has been submitted to the Residential and Commercial Property Information System, it must be updated following the housing company’s annual general meeting, or at least once a year.
Housing companies are responsible for ensuring that their information is correct. Ensure at least once a year that the admnistrative information about your housing company is up to date.