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Electronic signatures – when can we use them?

On this page, you can check whether applications for registration of properties and apartments can be signed electronically and which signatures are allowed for signing documents.

Accepted electronic signatures

To electronically sign an application for registration, the following methods are accepted:

  • Certificates approved by the Digital and Population Data Services Agency, that is ID cards or organisation cards of authorities
  • Qualified electronic signatures (QES) in line with the eIDAS Regulation and approved by other EU countries
  • Signatures made in the Property Transaction Service

All documents related to applications for registration cannot be signed electronically, because they are subject to formal requirements provided for by law. Such documents are, for instance, last wills and testaments and distributions of estates.

The formal requirements are not as strict in all documents. A purchasing authorisation for a property or lease can even be oral – therefore, other types of signatures are allowed in purchasing powers of attorney.

More information about various electronic signatures in line with the eIDAS Regulation is available on the website of the Digital and Population Data Services Agency. All signature services that fulfil the criteria in the eIDAS Regulation can be found on the website of the EU Commission.

Registration application documents and methods of signature

DocumentSignature
mortgageProperty Transaction Service, the Digital and Population Data Services Agency's certificate, or other approved electronic signature that fulfils the criteria in the eIDAS Regulation.
registration of title, special rightno signature required, all accepted
ownership, pledging and restriction of apartmentno signature required, all accepted

Title deeds

DocumentSignature
property conveyanceProperty Transaction Service 
estate distribution, partitioning, separation, or last will and testamentnot possible to sign electronically
lease agreement, transfer of leaseProperty Transaction Service, the Digital and Population Data Services Agency's certificate, or other approved electronic signature that fulfils the criteria in the eIDAS Regulation.
deed of transfer of an apartment as a consentthe Digital and Population Data Services Agency's certificate or other approved electronic signature that fulfils the criteria in the eIDAS Regulation.

Powers of attorney

DocumentSignature
power of attorney for transfer of propertyProperty Transaction Service (can only be used in transfers made in the Property Transaction Service, e.g. sale, gift, exchange)
power of attorney for sale of propertyall accepted
power of attorney for sale or transfer of leaseall accepted
other power of attorneyall accepted

Other documents where a signature is required (examples)

DocumentSignature
documents of establishment and transfer of special right (joint ownership agreement, lease agreement, access right agreement, limited access rights, etc.)the Digital and Population Data Services Agency's certificate or other approved electronic signature that fulfils the criteria in the eIDAS Regulation.
acknowledgement and approvals of willthe Digital and Population Data Services Agency's certificate or other approved electronic signature that fulfils the criteria in the eIDAS Regulation.
renunciation of inheritance or will the Digital and Population Data Services Agency's certificate or other approved electronic signature that fulfils the criteria in the eIDAS Regulation.
renunciation of share in death estatethe Digital and Population Data Services Agency's certificate or other approved electronic signature that fulfils the criteria in the eIDAS Regulation.
separate consent for registration of ownership, pledge or restriction of apartmentthe Digital and Population Data Services Agency's certificate or other approved electronic signature that fulfils the criteria in the eIDAS Regulation.
deed of estate inventoryall accepted

Other documents where a signature is not required (examples)

DocumentSignature
decision by municipality or other authorityall accepted
decision by other communityall accepted

Delivery of electronically signed document

An electronically signed document should be delivered in electronic format, so that the certificate and integrity of the signature can be checked afterwards.

You can check the level of signature of an electronically signed document in the Digital and Population Data Services Agency's checking service.

The National Land Survey can, if necessary, ask to resend an electronically signed document to validate the integrity of the signature.