A housing company must submit its administrative information to the Residential and Commercial Property Information System. Administrative information includes but is not limited to information about renovations and housing company loans.
Building managers who do not have a management system at their disposal must submit the housing company’s administrative information via the National Land Survey of Finland’s e-service (in Finnish).
Housing companies’ administrative information must be submitted to the Residential and Commercial Property Information System by 30 June 2026 at the latest. The housing company is responsible for the accuracy of the information.
Be prepared to submit information
Agree whether the housing company or the building manager is responsible for submitting and maintaining the data. Housing companies and building managers are responsible for the accuracy of the information. The National Land Survey does not check or correct the submitted information.
Make sure in advance that the person who is submitting the information can log in to the e-service:
- Check that the housing company’s contact information in the Trade Register is up to date.
- Ensure that Suomi.fi authorisations are in order if the person submitting the information is not the building manager entered in the Trade Register, the chair of the housing company board or the managing director of a mutual real estate company.
Have the following information ready:
- projects carried out in the housing company (as in the building manager’s certificate)
- a most recent description of maintenance needs
- renovations carried out by apartment owners after 1 June 2023
- apartment-specific loan shares and charge information
What information does not need to be submitted by housing companies and building managers?
- regular maintenance and minor repairs in the housing company
- maintenance loans related to the ongoing operation of the housing company
- fees for use such as parking space fee and sauna fee
Remember to keep the information up to date
The administrative information of the housing company must be updated after the annual general meeting or at least once a year. The information must be checked to ensure that it is up to date every time the housing company issues a building manager’s certificate.
Check and update the housing company’s loan and charge information whenever:
- the housing company decides on the amount of the charges
- the apartment owner makes an additional repayment on the housing company loan or pays off their entire loan share
- an amendment of articles of association is made in the housing company, in which the groups of shares change