This page contains instructions and forms for reporting housing company loans to the Residential and Commercial Property Information System when information is not transmitted through the interface service.
Stages of reporting loan information:
- The lender completes the form and submits it to the National Land Survey.
- The National Land Survey sends the information to the housing company. The housing company must confirm that the information is correct
- After the housing company has confirmed this, the National Land Survey adds the loan information to Residential and Commercial Property Information System.
How is loan information reported?
The information may be reported by the lender or the lender’s contact person.
Report the information on the form and send the form via the secure email service to lainailmoitukset@maanmittauslaitos.fi. Read detailed instructions for using the secure email service.
Please note: The suomi.fi-messages service mentioned in the instructions for submitting the PDF form is not yet available.
Loan information reporting forms
Fill out a form for each loan. By completing and submitting the form, you certify that the information provided is correct.
- Lender’s notification of loan to the Residential and Commercial Property Information System (suomi.fi, in Finnish). Fill out this form when reporting the loan information for the first time
- Lender’s notification of a change to loan information (suomi.fi, in Finnish). Fill out this form when the information related to the loan payment has changed: the amount of the loan granted changes or the loan has been paid off.
If the lender is a person, the National Land Survey stores the lender’s personal data in the Residential and Commercial Property Information System. Read more in the privacy policy.
How to report
- Save the blank form on your computer. Do not fill in the application in the browser, as some information may not be saved.
- Open the form in Adobe Reader and fill in the loan information. Save the form.
- Send the form via the secure email service to the National Land Survey.
- You will receive an email notification when the loan information has been saved in the Residential and Commercial Property Information System.
- Keep the notification form you have filled in, as well as the notification sent by the National Land Survey, which shows the identifier assigned to the loan in the Residential and Commercial Property Information System. You should provide the identifier when you report changed loan information to the National Land Survey.
- In the case of a new loan, the National Land Survey asks the housing company to check the loan information. The information is stored in the Residential and Commercial Property Information System when the housing company has confirmed it.
Instructions for filling in the form
The information provider’s contact information
Fill in the information provider’s contact information. The information provider may be the lender or the lender’s contact person.
Lender’s information
Fill in the lender's information on the form.
- If the lender is company, provide the company name and Business ID.
- If the company is not registered in Finland, provide the foreign company code and the country in which the company is registered.
- If the lender is person, provide the person’s name and personal identity code.
- If the lender does not have a Finnish personal identity code, provide the date of birth and nationality.
Housing company information
Fill in the name and the Business ID of the housing company on the form.
Loan identifier
Assign the loan an identifier, such as a reference, name or loan number. The same identifier cannot be used for multiple loans, but each loan you report must have a different identifier.
If you are reporting a loan change, also fill in the loan identifier provided in the Residential and Commercial Property Information System.
Loan information
Fill in the information of the loan or change.
If you are reporting a new loan, report on the form the
- contract signature day
- purpose of the loan
- the amount of the loan and the withdrawal date.
Purpose of the loan
- select major improvement or repair construction if the question is of an improvement of the quality level of the premises or structures or a change to the way in which they are used.
- choose new construction if a new space or structure is to be built.
If the loan has been changed, report on the form
- the amount of the loan and the date of the change or
- the end date of the loan.