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  • What information will the National Land Survey of Finland submit to the housing company when the owner of an apartment changes?

    The National Land Survey of Finland will inform the housing company information of the change of ownership and the details of the new owner.

  • Is the information for mutual real estate companies included in the Residential and Commercial Property Information System?

    Mutual real estate companies established in or after 2019 are automatically added to the Residential and Commercial Property Information System.

    Mutual real estate companies established prior to 2019 may join the Residential and Commercial Property Information System at their discretion. The company must amend its articles of association, i.e. include in the articles of association a provision stating that the company’s shares are included in the Residential and Commercial Property Information System. After this, the company must transfer its list of shares to the Residential and Commercial Property Information System.

  • Can I keep the paper share certificate as a memento?

    Yes, you can. If you want the cancelled paper share certificate, please specify so in the application. Returning the share certificate is subject to a fee, see the price list.

  • I own five apartments in the same housing company. Do I have to pay for the registration of ownership separately for all five?

    Yes, you do. For more information, please see the price.

  • I received a notification that my ownership has been registered in the Residential and Commercial Property Information System, but I cannot see it in the list of the housing company’s shares. What should I do?

    The information about the owner will be updated in the list of shares once the National Land Survey of Finland has received a notification from the Finnish Tax Administration on the payment of the asset transfer tax. If there is a problem with your payment – such as you having accidentally paid the wrong amount of tax – the information about the new owner will not be updated in the list of shares. Check with the Finnish Tax Administration whether there is anything to correct on the transfer tax form or the payment of the tax.

  • What is the difference between the start date of ownership, the date of entry in the list of shares and the transfer date of the list of shares?

    The start date of ownership is the date on which ownership was transferred to the new owner, i.e. the date specified in the deed of sale, for example. The National Land Survey of Finland does not register the start date of ownership in the Residential and Commercial Property Information System. This date must be specified on the transfer tax form.

    The date of entry in the list of shares is the date on which the owner of the apartment was entered in the list of shares and the Residential and Commercial Property Information System. If the ownership has not changed after the housing company transferred the list of shares to the Residential and Commercial Property Information System, the date of entry in the list of shares is only known to the housing company.

    The transfer date of the list of shares is the date on which the housing company’s list of shares was transferred to the Residential and Commercial Property Information System. Starting from that date, the owner of an apartment has ten years to apply for the registration of ownership in the Residential and Commercial Property Information System.

  • The owner of an apartment has submitted their changed email address to the housing company after the transfer of the list of shares. What must the housing company do?

    Ask the owner to submit their email address to the National Land Survey of Finland using the online form.

  • Can I submit more than one email address per owner?

    No, you cannot. Only one email address can be saved for each owner in the Residential and Commercial Property Information System. If an apartment has several owners, an email address for communication with the housing company can be saved for each of them.

  • How do I apply for the registration of ownership when my housing company has never used paper share certificates?

    You can apply for the registration of ownership based on a report from the housing company’s board of directors. The report is intended only for the registration of the ownership of the owner entered in the list of shares, and cannot be transferred like a share certificate.

    The report must be in writing and dated and signed by the members of the housing company’s board of directors, and it must indicate that no share certificates have been printed for the apartment and no temporary certificates have been issued. In addition, the report must indicate who the owner listed in the list of shares is. The report is only valid when signed by the number of board members required to reach a quorum (usually more than half of the members). The property manager cannot provide the report.

    Please note: In the case of a housing company established in or after 1992, the registration of ownership cannot be done with a report from the board of directors, because these companies were obliged to print share certificates. In such cases, the board of the housing company can issue a temporary certificate to the owner of the apartment for the purpose of registering ownership.