Registering a leasehold ensures the leaseholder's rights to the leasehold. A special right can be, for example, a leasehold, an agreement to divide the possession between joint owners, or another right to use a property owned by someone else.
As attachments to the application, you need either the original contract. You can send the documents by post or deliver them to one of the National Land Survey's customer service points. We will return them without delay.
If you have purchased a house on a rented plot, you need to apply for transfer of a leasehold.
How to apply for the registration of a leasehold or other special right
The best way to apply for registration depends on your situation:
- With some municipalities, it is possible to draft and sign a leasehold contract in the Property Transaction Service. Check with your lessor whether they are already using the National Land Survey's online services.
- You can apply for registration by yourself in the National Land Survey's e-service. The service is available in Finnish and in Swedish. Businesses cannot yet use our e-service.
- Your agent (such as your bank) can apply on your behalf.
- If you are unable to use our online services, you can also use our online pdf form in Finnish or in Swedish at suomi.fi..
Registration of special rights is voluntary, except for leaseholds. Holders of a lease must apply for the registration of their right within six months, if
- The leasehold can be transferred to a third party without the consent of the landowner.
- There are constructions belonging to the leaseholder on the leased land.
- It is permitted to build constructions belonging to the leaseholder on the leased land.
Joint ownership agreement
A property can be owned as unseparated parcels, such as equally between two parties. Owners of a property owned as unseparated parcels can engage in a mutual agreement on the use and ownership of the property. Such an agreement is called a joint ownership agreement.
A joint ownership agreement may concern a property owned as unseparated parcels, such as an estate or plot, a parcel separated from it and lease or other right. Agreements may include highly detailed terms and conditions regarding jointly used areas, parking spaces, access routes, play areas, the management of areas and the division of costs.
An agreement should be made in writing
A joint ownership agreement does not have any fixed format. However, it should be made in writing and be dated and signed. The agreement must indicate the following:
- Parties to the agreement, and the division of ownership between the parties.
- Whether the agreement is valid for a fixed term or until further notice. If the validity has not been defined, the agreement is deemed to be valid until further notice.
- Information on the property subject to the agreement (property identifier, municipality, the name or number of the village or district, the name and registration number of the estate, or the number of the block and plot).
- Parcel identifier in the case of a parcel.
- The date of the lease agreement and any facility identifier in the case of a leasehold.
The parcel and facility identifiers can be found from the title registration or encumbrance certificate, for example. In addition to a written description of the division of ownership, you can also attach a map, on which the division of ownership is marked and to which the agreement refers.
Registration strengthens the agreement
A joint ownership agreement should be registered as a special right to the property in the title and mortgage register because, if the ownership of the property changes, an unregistered joint ownership agreement will not be binding on the new owner if they were unaware of the agreement when receiving their ownership. The registration also makes the agreement more permanent in any forced liquidation, such as enforcement proceedings.
Special right or easement?
If the right has been granted to a person, it is registered as a special right. If the right has been granted to a property, it is an easement. Easements are granted in cadastral surveys (for example, private road rights, rights-of-use, in Finnish).
The processing time of a special right is 4–6 months.
Request for additional information
If necessary, the person who processes your application will ask you to provide additional information for the application. You can provide additional information via the National Land Survey e-service (in Finnish). Send the original documents to the National Land Survey by post. We will return them without delay.