The owner of the apartment must apply for registration of ownership in the Residential and Commercial Property Information System. You can apply for registration of ownership after your housing company has been entered into the Residential and Commercial Property Information System. The old share certificate will be replaced with an electronic registration of ownership.
An apartment can be, for example, an apartment, a parking space, a storeroom, or business premises.
The registration of ownership of an apartment is subject to a charge. See the price list.
By answering the questions in our interactive instructions, you can check how to apply for registration of your apartment in various situations, for example, when you have a paper share certificate or an electronic registration of ownership.
How to apply for registration of ownership of an apartment
- Check either with the property manager orthe National Land Survey's customer service that the housing company has been entered into the Residential and Commercial Property Information System.
- Fill in the application (in Finnish or Swedish) to register the ownership of the apartment.
- Acquire attachments.
- Send the application and its attachments via our secured e-mail service or by post, or bring them to one of our customer service points.
How to send the application when you have a paper share certificate
Hand in the application and original share certificate to one of the National Land Survey's customer service points.
You can also send the application and original share certificate by post. Please note that the share certificate is a transferable security, and it is important to select a secure delivery method. For additional information, see the Posti website, for example.
When your ownership has been registered, you will receive a notification from the National Land Survey. After this, your ownership is an electronic registration of ownership in the Residential and Commercial Property Information System. The National Land Survey will make the original share certificate void. If you wish, you can have the share certificate returned to you after it has been made void.
If your share certificate is held by a bank (as security for a loan)
Banks wish that customers who have the share certificate as security for a loan do not apply for registration yet. Currently, there is delay in the processing of applications. Therefore, we recommend that you wait until the delay has eased.
Check the average processing time of applications
How to send the application when the apartment has an electronic registration of ownership
Attach the transferring party's consent to your application.
When should you apply for registration of ownership?
If an apartment has a new owner – for instance, you have bought or inherited an apartment – you need to apply for registration of your ownership within two months.
If you own an apartment in a housing company that has transferred its list of shares to the Residential and Commercial Property Information System, you have 10 years time to register the ownership of your apartment. The limitation period starts to run from the time when your housing company transferred its shares to the Residential and Commercial Property Information System.
Processing time
See the average processing times of applications and surveying services on the Application processing times page.
Registration of ownership of parking space
Paper share certificate
If the parking space has a separate share certificate, apply for registration of ownership in the same way as you would for an apartment. If the parking space does not have a separate share certificate, you do not need to apply for registration of the parking space separately.
Electronic registration of ownership
If the apartment and parking space are already entered into the Residential and Commercial Property Information System, check the apartment printout. If the apartment and parking space belong to different groups of shares, apply for registration of ownership of the parking space in the same way as you would for an apartment. If the apartment and parking space belong to the same group of shares, you do not need to apply for registration of the parking space separately.
Registration of clarification of ownership
Parties to an undistributed death estate can jointly apply for the registration of the ownership of an apartment belonging to the death estate. Applying for the clarification of ownership is not mandatory but makes further measures easier.
The clarification of ownership should be applied for, for example, when a death estate wants to sell the apartment of the deceased owner. In this case, the deed of estate inventory and an extract of family relations do not need to be provided for the buyer for the registration of ownership.
Attach the deed of the estate inventory, an extract of family relations and any will to the application.
Registration of ownership when the articles of association have been amended
After the articles of association have been amended, you have to apply for registration of your ownership, if there have been changes in the share group you own. See more detailed instructions on the website of the Finnish Patent and Registration Office (in Finnish or in Swedish).
You can have a look at the instructions for housing companies in situations where the articles of association are amended on the osakehuoneistorekisteri.fi website (in Finnish or in Swedish).
Attachments to the application
Attachments can be delivered as copies, apart from paper share certificates and temporary certificates that must always be delivered as originals.
The most typical attachments in various situations
Sale
- Paper share certificate or temporary certificate as original or
- the transferring party's consent
Gift
- Paper share certificate or temporary certificate as original or
- the transferring party's consent
Partitioning or distribution of an estate
- Partitioning or distribution agreement
- Possible paper share certificate or temporary certificate
- Deed of estate inventory and extract of family relations
- Possible will
Will
- Will
- Acknowledgement of receiving information about the will or approvals from parties to the estate
- Possible declarations of compulsory shares and an account of the distribution of compulsory shares
- Possible paper share certificate or temporary certificate as original
- Deed of estate inventory and extract of family relations
Partitioning agreement
- Partitioning agreement
- Possible paper share certificate or temporary certificate
An amendment of the articles of association that leads to changes in the share groups
- The housing company’s report on the formation of new share groups and the discontinuation of old ones. The housing company’s report must cover all changes that took place through the amendment of the articles of association. The report can be, for example, the minutes of the housing company’s shareholders’ meeting in which the amendment of the articles of association was processed.
- A paper share certificate or temporary certificate as originals if the ownership of the share group that was discontinued with the amendment of the articles of association was based on a paper share certificate.
- Application or consent of the pledgee and the party protected through restrictions if there were any pledging and restriction records for the share group that was discontinued with the amendment of the articles of association.