Register the ownership of an owner apartment

The ownership of an apartment needs to be registered with the NLS when the housing company’s list of shares is in the Residential and Commercial Property Information System. As a result, the current ownership is indicated in a paper share certificate or in an electronic registration in the Residential and Commercial Property Information System of the NLS. We charge a registration fee for the registration of ownership of each owner apartment.

When you want to register the ownership of an apartment, follow these steps:

  1. Contact the building manager or the NLS customer service to check whether the housing company’s list of shares has been transferred to the Residential and Commercial Property Information System.
  2. Complete an application (in Finnish) to register the ownership of your apartment.
  3. Acquire any other attachments.
  4. Send the application and its attachments by post or via email, or bring them to a customer service location. Please note that ordinary, unencrypted e-mail is not secure. Send documents containing confidential information by secured e-mail or Securedmail.eu.
  • When ownership is indicated in a paper share certificate, attach the original certificate to your application. NLS will make the paper certificate void at the same time as your ownership is registered. If your share certificate is kept in custody at your bank, you can authorise your bank to register your ownership on your behalf. Note: This also applies if you exceptionally use a temporary certificate in place of a paper share certificate.
     
  • When ownership is indicated in an electronic registration of ownership, attach the transferring party’s consent to your application. Later, consent can be given in online NLS services (available during 2021).

Ownership must be registered in the following situations

  • The current owner wants to register their ownership in the electronic system and make their paper share certificate void. The owner needs to register their ownership within ten years after the housing company has transferred its list of shares to the Residential and Commercial Property Information System.
     
  • An owner apartment has changed owners after the transfer of the list of shares, and the ownership is indicated by a paper share certificate. In this case, the new owner must apply for the registration of their ownership within two months after signing the deed of transfer. If the apartment is new or the transfer of ownership is exempt from transfer tax, the registration must be applied for within two months after the transfer of ownership.
     
  • An owner apartment has changed owners and it has an electronic registration of ownership. In this case, the new owner must apply for the registration of their ownership.
  • Ownership can be transferred, for example, by means of a sale, gift, partitioning or inheritance.

The apartment owner is entered in the Residential and Commercial Property Information System. After this, the owner is shown in the printout of owner apartments.

The new owner will be added to the list of shares after NLS has received evidence of the payment of transfer tax. Information about the payment of tax or a first-time homebuyer’s exemption from transfer tax transfers automatically from the Tax Administration to NLS. 

See instructions on how to pay transfer tax.

From where can you check whether your housing company’s list of shares is in the Residential and Commercial Property Information System?

You can contact your building manager or the NLS customer service to check whether your housing company’s list of shares has been transferred to the Residential and Commercial Property Information System. Every housing company must transfer their list of shares between 1 May 2019 and 31 December 2022 and notify their shareholders of the transfer. After this, housing companies’ lists of shares will be maintained by NLS.

If your housing company has not yet transferred its list of shares, you must notify your building manager and the Tax Administration of the change of ownership as before.

      Clarification of ownership

      Parties to an undistributed death estate can jointly apply for the registration of the ownership of an owner apartment belonging to the death estate. Applying for the clarification of ownership is not mandatory but makes further measures easier. Attach the deed of the estate inventory, an extract of family relations and any will to the application.

      The clarification of ownership should be applied for, for example, when a death estate wants to sell the apartment of the deceased owner. In this case, the deed of estate inventory and an extract of family relations do not need to be provided for the buyer for the registration of ownership.

      Required attachments

      The attachments required depend on the type of transfer. Attachments can be delivered as copies, apart from paper share certificates and temporary certificates that must always be delivered as originals.

      When a share certificate is made void in conjunction with the registration of ownership, the application needs to be signed by all owners, or they must provide a power of attorney.

      The most typical attachments are listed below.

      Sale

      • Paper share certificate/temporary certificate as originals or the transferring party’s consent

      Gift

      • Paper share certificate/temporary certificate as originals or the transferring party’s consent

      Partitioning or distribution of an estate

      • Partitioning or distribution agreement
      • Possible paper share certificate/temporary certificate
      • Deed of estate inventory and extract of family relations
      • Possible will

      Will

      • Will
      • Acknowledgement of receiving information about the will or approvals from parties to the estate
      • Possible declarations of compulsory shares and an account of the distribution of compulsory shares
      • Possible paper share certificate/temporary certificate as originals
      • Deed of estate inventory and extract of family relations

      Partitioning agreement

      • Partitioning agreement
      • Possible paper share certificate/temporary certificate

       

      Registration of the ownership of an apartment

      Product Price, EUR (excl. VAT) Price, EUR (incl. VAT)

      7481101090
      Registration of the ownership of all shares (EUR per hour)

      88.00 No VAT

      7481101006
      Late charge

      11.60 No VAT

      7481101000
      Registration of ownership 

      58.00 No VAT

      7481101005
      Return of a share certificate or temporary certificate

      10.00 No VAT

      7481101004
      Registration of clarification or other registration or entry in the register

      58.00 No VAT
      7481101091
      Changes in identification information (EUR per hour)
       
      88.00 No VAT